Use the official online banking site. The authorized user must complete any password, MFA, or security challenge; do not enter, store, or bypass credentials.
Identify every club account represented by the quarter's register activity before downloading.
Download the final statement file for each calendar month in scope, preserving the bank-provided format.
File statements with an unambiguous account-and-month name. Verify the account, statement period, opening balance, closing balance, and download recency.
Reconcile the Lions Year quarter
Confirm the Lions Year quarter and inclusive date range. A Lions Year starts July 1.
In {Check Register}, verify opening balance, activity, and ending balance for the period.
Reconcile all activity to statements. Resolve a missing statement, unmatched transaction, unexplained balance difference, or unrepresented account before preparing a review request.
Draft the review request
Create a new Gmail draft unless the user identifies an existing approval thread to reply to.
Send from treasurer@{club domain} to the current Club Auditor and Club Secretary, and CC the Treasurer role address.
Attach the verified local check-register PDF and only the in-scope statement copies. The live {Check Register} link is reference-only.
Use the approved club-logo/Courier template. State the review period, register tab, PDF filename, attached-statement count, and each statement's period and filename.
Request a reply within one week with approval or a request for additional information.
Re-read the draft and verify sender, recipients, Treasurer CC, period, live-link URL, body, attachment names, and Draft status. Do not create a Zoho action-log row.